Office Administrator

Department Shared Services
Reports to CEO
Location Edmonton

Purpose and Key Accountabilities

Provide administrative support and assistance to senior management staff. To be successful in this position, the position must be results oriented and have the demonstrated ability to effectively prioritize workflow.

Duties and Responsibilities

  • Prepare and edit correspondence, communications, powerpoint presentations and other documents
  • Organize meetings involving multiple senior management
  • Assist with the preparation of business presentations including text, overheads and electronic presentations.
  • Prepare and/or edit internal and external letters, faxes, memos and mass emails.file and retrieve documents and reference materials
  • Conduct research, assemble and analyse data to prepare reports, powerpoint presentations and documents
  • Design and maintain databases
  • Manage and maintain senior management schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, respond to and distribute incoming communications 
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Purchasing supplies, maintaining leased equipment
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Other duties as assigned

Working Conditions

Office environment. Standard office hours but overtime may be required to meet deadlines.

Competencies

Essential

  • Strong organizational and planning skills
  • Excellent communication skills
  • Ability to think ahead and plan accordingly
  • Ability to multi-task, meet deadlines and work as part of a team
  • Developed information gathering and information monitoring skills
  • Strong problem analysis and problem solving skills
  • Mature judgment and decision-making ability
  • Demonstrates initiative
  • Must be able to maintain confidentiality
  • Attention to detail and accuracy
  • Flexibility
  • Must be reliable
  • Health, Safety and Environment (HSE) oriented

Preferred

  • Familiar with a variety of the field practices, and procedures
  • Ability to plan for workload and be flexible in the event of an emergency

Qualifications

Experience

  • Previous experience in a senior administrative position
  • Strong PC skills i.e. Word, Excel, Power Point and MS Outlook
  • Extremely detailed oriented
  • Proven ability to effectively prioritize work flow
  • Excellent interpersonal, written and oral communication skills
  • Ability to exercise good judgement, show initiative and be proactive
  • High standards of ethics and confidentiality to handle sensitive information

Education

  • Post Secondary Administrative Certificate/Diploma
  • Microsoft Office – word, excel and powerpoint

How to Apply

If you are interested please submit your resume and cover letter to

Violet Whitehead – HRIS – HR Generalist
careers@mesg.ca
Contact # 780 838.6202
HR Confidential Fax #: 780 669.5826
Ft. Chipewyan Fax #: 780 697.3950

or

Mail resume to
#200, 9618 – 42 Avenue
Edmonton, AB
T6E 5Y4

Deadline

Submission is Open Until a Suitable Candidate is Found

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